New & Top 8 Features of HR Management System Software

Are you planning to invest in an HR management system anytime soon? Then your knowledge of the latest features, next-gen firms search for, in these software must be sharp and updated.

For that purpose, get familiar with the listicle below. You will understand what type of a modern HR system your organisation needs at the moment. Or at least you know if your firm actually needs an HR system like that. 

Otherwise, with fully configurable features, you can tweak the interface and functionality to meet and match your firm’s culture. So let’s read the pointers without delay. 

Top 8 Features Of HR Management System Software Inspiring HRs Must Lookout For On Behalf Of Their Firms:

1. Automated pre-boarding and onboarding

You need an HR management system that offers automated pre-boarding and onboarding activities. These could be, not limited to:

• Smooth and simplified applicant tracking systems.
• Rolling out of offer letters in bulk.
• Analysis of the efficiency of each candidate’s application.
• Sending out scheduled reminders to candidates for completing their applications.
• Triggered follow-ups to know if the offer letter is accepted or needs revisions.

Such functions share everyday HR persons’ pre boarding and talent acquisition responsibilities flawlessly. 

2. Reskilling and upgrading your employee knowledge

HR systems must allow HR professionals and reporting managers to upgrade their teams. For that, the network must have the space for sharing and uploading courses, hosting webinars, and sharing live learning links. 

Reporting managers must be notified on time after each employee completes a course. In addition, employee profiles must get a plus point for adding a new skill to their portfolio. This will help them achieve more and perform complex tasks better. 

3. ESS portal

ESS is the self-serving employee portal that every HR management system must have. This will help improve employee journey and experience at every point and click on the system. 

They can complete their profile information themselves without asking HR or IT support to help. Clear directions and reminders are indicated and flashed in the human resource management software. 

Admins can increase or adjust the font and illustration size and colours. It depends on the user experience score received from employees regularly. Anyways, with an active ESS portal, employees become self-reliant. 

They start knowing their way around with the organisation chart embedded in the system.

4. Virtual biometric

A virtual biometric would keep your employees from manipulating the data of their geo-tags. However, it’s important for your remote workers, sales team, and contractors to punch in and out. At least for many organisations it’s quite crucial. 

The virtual biometric can track your accurate location while punching in/out of the system. 

5. Leaves and attendance management

Employees need a leaves and attendance management system embedded in the existing HR management system. Or it could integrate with one. That’s up to HRs and admins to decide. 

A modern HRMS must already have this functionality. Tracking leaves and attendance is a must for every staff member. 

They will know how many leaves they have per month. So later, they can apply for their unused leaves and go on vacations and take the necessary time away from work. 

Similarly, HR and reporting managers must know how well the leaves and attendance management works for their staff. Again, it could be in terms of total leaves approved, rejected, and applied for. 

Then, they also know the answer to queries like:

• How many employees are coming daily to work?
• How many of them are not punching in or out timely and daily?
• How many remote workers are sincerely taking at least one off every month for their mental well-being?
• How many of them are on the verge of burnout because of continuous working days?

Answers to these questions help HRs and managers to improve their resource allocation skills. They can also motivate and encourage their teams timely when they know about their mental well-being, burnout phases, and regularity in showing up to work. 

This leaves and attendance management platform is a useful feature in the human resource management software. It will consistently help gauge top-performing, punctual, sincere, and disciplined employees. 

This data can be later used to recognise and reward deserving employees.

6. Social intranet

Companies and employees can extend their business collabs and coworking projects using the social intranet feature. Therefore, this functionality is something a modern HR management system must-have. 

With this feature, teams talk issues out. Conflict management is simplified. There is a higher level of communication transparency at any given hierarchical level in the firm. 

Because of this practice, projects are on time, task delivery is fast, and employees become more responsible. 

Later, employees can give constructive feedback and opinions using polls, forums, surveys, etc. This will encourage CHROs to contribute better in making strategic manpower management systems on behalf of the CEO.

7. Performance management system

A performance management system is another core feature in the HR systems of today and tomorrow. With a PMS, HRs know the efficiency delivered by a team or individuals regarding a project or complicated task. 

That means such tasks or projects directly impact employees’ appraisal. So team members, reviewers, approvers, and others associated with a particular project can rate the employee. 

This will help bring more transparency and a 360-degree feedback system in place. In addition, using this system makes it easier to promote deserving employees in due time. Hence, they retain longer and become brand advocates over time. 

Additionally, such employees love taking up new projects, completing them on time, and putting their project notes in the system. Therefore, there is no need to micromanage them for every reporting and analysis. Instead, everything could be visible on the system itself. 

8. Projects and timesheet management

This feature of the HR management system is very much interlinked with the previous one. Employees get their timely appraisals based on projects they complete. But the time allotted to each project and task should also be visible. 

Correct time invested in such projects helps HRs and project managers bill the client accurately. This level of transparency also boosts team collaborations, honesty, and performance benchmarks. 

They won’t lack the zeal to complete their projects and form a better relationship with time then. This usually happens because employees know that each activity can impact their final appraisal, recognition, and salary hike. 

Conclusion on features of HR management system:

Watch out for these features in the HR management system project your company is looking for. Here, uKnowva HRMS can be one of the prime examples to choose from. It offers all those features listed in the blog post or listicle above.